TERMS AND CONDITIONS FOR GRANT OF PERMISSION TO MOUNTAINEERING EXPEDITION PARTIES FOR CLIMBING PEAKS IN PAKISTAN

1- PROCEDURE FOR APPLYING FOR PERMISSION:

1.  A foreign mountaineering expedition desirous of climbing of peak in Pakistan shall apply on the application form (Annexure-A) with one extra copy in the nearest Embassy/Consulate of Pakistan. A copy with a photo copy of royalty receipt should be sent directly to the Tourism Division, Green Plaza, Blue Area, Islamabad. Pakistan.

2.  Application forms for allotment of peaks should be accepted by a Pakistani Embassy/Consulate during the period of 1^st January to 31^st December of a year preceding the year in which an expedition is planned.

3.  Such applications would then be sent by the said Embassy/Consulate immediately to the Tourism Division where they would be processed on the “First-come-First served basis”.

4.  Incomplete application forms or such forms as are received either before or after the stipulated dates may not be entertained.

 5.  If a party is not sure of the composition of the team, it shall apply stating the fact and without attaching particulars of members with the application form. In such cases peaks will be provisionally booked. A formal permission letter shall issue only after particular at Annexure-B are received in Tourism Division at least three month in advance of arrival of the party in Pakistan. If particulars of the new members are not received within stipulated period and party arrives in Pakistan, it may delay their departure to the mountains till the clearance of new members is obtained in about a week. Under this procedure a party shall not leave for Pakistan unless it is in receipt of the formal permission letter. No mountaineer would be member of more than one expedition during a season.

6.   A party shall indicate in order of preference at least 3-4 peaks so that available peaks could be allotted. A party shall be gven permission for more than one 8000 meters peaks with the special permission by the Secretary, Ministry of Culture, Sports and Tourism.

 7.  Tourism Division shall endeavour to send the mountaineering permit to a party within 90 days of receipt of application form in Tourism Division. Depending on the availability if the peaks for the choiced period. Tourism Division will send provisional booking of the peak upon receipt of the complete application.

8.  Government reserves the right to allot a particular peak through any route to more than one party in the same season.

II. CANCELLATION.

1.   Government has the right to cancel the allotment of a peak at any time without assigning any reason. Amount of royalty deposit shall be refund in such cases.

2.  In case, however, a party postpones/cancels its mountaineering plan for its own reasons, it shall so inform the Tourism Division by quickest way possible means. In such a cases royalty deposited shall neither be refunded not it could be carried forward for future mountaineering in Pakistan. Change in the booking period during the same mountaineering season is possible subject to availability of the peaks/route for the revised date.

III BRIEFING/DE-BRIEFING:

1.  The expedition upon arrival in Rawalpindi/Islamabad should see the officer concerned in Tourism Division for arranging meeting with the Liaison Officer and assistance on matters like insurance, purchase of rations and allied matters. After completing there formalities leader of the expedition shall ask for a date of formal briefing. For this purpose he shall give a minimum notice of 24 hours excluding Friday and Holidays. The preparatory work would entail a stay of about four-five days in Islamabad/Rawalpindi.

Note: No party will leave for the mountains without formal briefing or leave the country without formal debriefing.

IV  LIAISON OFFICER (L.O).

13.  A party shall include in the expedition, as its member at least one L.O. to be detailed by the Government of Pakistan.

 14. A party shall pay for his food, accommodation and transport for mountains and back from the reporting date of the expedition in Islamabad till the date the party is debriefed.

15. During the stay of a party at Rawalpindi/Islamabad the L.O. will be given daily allowance at the rate of US$ 30 per day. The L.O. in a city of Northern Areas (such as Skardu, Gilgit, etc.) is to be paid US$ 15 per day and accomodation.

16. A L.O. shall carry his personal equipment like any other member of the party.

17.  A L.O. shall be consulted on routes and local customs and if desired on matters such as transport, accommodations and rations. If however, a leader disagree with L.O. he shall give him in writing the reason for such disagreement.

18. A. L.O. shall extend maximum assistance to a party in making purchase etc. He shall, however, not handle any cash nor undertake any financial transactions on behalf of a leader/party.

V.  KIT & EQUIPMENT

(i)  For Liaison Officer

19.  A L.O. shall accompany a party to a maximum height with the consent of the leader or alt least stay at the base camp till the party descends and return with the party for debriefing at Islamabad. For this purpose a party shall provide him, free of cost necessary kit and equipment as detailed at Annexure-C in order to enable him to perform his duties without any risk to his person.

20. Kit/equipment for L.O. should be brought to his measurement sent to a party in advance. If a party does not receive measurements before its departure to Pakistan it may bring standard size of kit and equipment. Shirts and jean trousers may be purchased in Pakistan to avoid size problems.

(ii) For Low Altitude Porters

21.  A low altitude porter shall accompany a party up to the base camp (Maximum height of 5,500 meters). For this purpose a party shall provide him with standard kit/equipment as detailed at Annexure-D free of cost.

22. In case a low altitude porter is desired by the party to go above 5500 meters (except passes enroute) he shall be entitled to kit/equipment and ration as prescribed for high altitude porters at Annexure-E..

23. The cook will be provided the kit/equipment (except climbing tools) of a high altitude porter.

(iii) For High Altitude Porters

24.   A party shall arrange to provide, free of cost, standard kit and equipment to a high altitude porter as detailed at Annexure-E, in order to enable him to perform his duties.

(iv) For Communication:

25. A party shall be equipped with reasonable communication means such as walkie Talkie, Radio/Transistor set, and a high powered transmitter (optional frequencies allotted are 5201 KHZ, 6996-KHZ, 15951-KHZ and 16411-KHZ).

(v) General:

26. Kit/equipment for porters shall be handed over to them in presence of L.O. prior to the start of carvan.

27. No party shall be allowed to proceed to its destination if the kit/equipment provided by it to L.O./Porters is found incomplete or sub-standard in quality. Before leaving Rawalpindi/Islamabad a L.O. shall satisfy himself that the kit/equipment is complete and of required standard. Kit and equipment given to L.O. is returnable but, the item of personal use and clothing such as Jackets, Trousers, Shirts, Gloves, Socks, Caps, approach march boots, Pull overs, Rucksack and sleeping bags are to be retained by the Liaison Officer.

28. Use of communication system. It will be advisable to carry proper Communication System by a party. The L.O. will also be provided appropriate communicational equipment. The obtaining clearance of Communication system to be used by the party is indispensable which should be intimated well in time on prescribed form (Annexure-K).

(vi) Import/Export of equipment/Kit

29. Equipment, non-consumable and consumable stores imported by a party into Pakistan shall be subject to the following conditions:

a)  Equipment and non-consumable stores will be allowed temporary entry free of customs duty and sales tax leviable there n subject to an undertaking (Annexure-F) being furnished by the leader of the expedition to the effect that the equipment etc. will be re-exported out of Pakistan on completion of the mission and that no part of it will be sold or otherwise disposed of in Pakistan, failing which duty and sales tax leviable thereon will be paid.

b)   Consumable stores and medicines will be allowed exemption from customs duty and sales tax subject to the aid undertaking (Annexure-F) being furnished by the leader of the expedition to the effect that they will be used for the purpose for which they that they will be used for the purpose for which they have been imported and will not be sold or otherwise disposed off in Pakistan failing which customs duty and sales tax leviable thereon will be paid. The un-consumed portion will be re-exported out of Pakistan on completion of the mission.

c)     Above condition shall not be apply when donation of consumable stores and medicines etc. is made in Pakistan with the prior permission of the Government and for which official receipt will be issued.

30.  A party shall send to Tourism Division an application in triplicate as per said Annexure-F along with three copies of the list of equipment. Cost price of all the items shall also be shown on the said list. Tourism Division shall return one copy to the party after affixing signature/seal. Another copy shall be sent to the customs authority at the point of entry who shall clear the equipment when it arrives with a party.

31. If some equipment is to be sent to Pakistan in advance. Tourism Division shall be informed. In that case one copy of the application at the said Annexure-F along with it enclosures, shall be handed over to a clearing and forwarding agent to be nominated for this purpose by a party. Another copy shall be sent to the customs authority at the point of entry.

32. After clearance of the equipment, the local agency shall have to arrange for its transport, storage and protection till it is handed over to the party on arrival. He shall also pay local octroi duty, if any. He shall be advised to contact a representative of Tourism Division in case if difficulty.

VII.           WAGES OF PORTERS & TRANSPORT HIRE CHARGES

33.  A rough idea on wages and charges fir animal and mechanical transport will be communicated to the party along with the formal permission letter.

 34.    Payment of wages to porters shall be made when they are discharged. However, if a porter requires an advance payment, this may be given in the presence of L.O./Guide and receipt obtained.

 35.   In addition to daily wages, a party shall provide to a low altitude porter free rations as per Annexure-G or money in lieu of rations, as fixed by the Government from the day he is engaged till the day he is discharged.

36.. Similarly, free rations shall be provided to high altitude porters as per Annexure-H from the day he goes above 5000 meters.

37.   Except in the caseof sickness /injury no wages shall be paid to a porter for a day on which he does not work. If however, a party wants to have a rest day then porter (s) shall be paid full wages etc.

38.   For forced halts on bad weather days a party shall pay to porter full daily wages and rations. Decision of a leader about movement on such days shall be final. If, however, L.O. feels that the weather is too bad to march, he may ask the leader to halt the party. In case of disagreement with the advice of L.O. the leader should give in writing the reasons for such disagreement.

39.      A porter marching with the party for more than seven days shall be allowed every seventh day as holiday with full daily wages etc.

VII.            INSURANCE:

40.  A Liaison Officer shall be covered by an insurance of Rs.300, 000/- (Rupees. Three hundred thousand only). In case of partial disablement the amount of compensation shall be proportionate to the percentage of disablement as declared by a competent authority.

41.   A high altitude porter shall be insured for a sum of Rs.200, 000/- (Rupees. Two hundred thosand only). In case of partial disablement, the amount of compensation shall be proportionate to the percentage of disablement as declared by a Civil Surgeon.

42.  A high altitude porter shall be insured for a sum of Rs.100, 000/- (Rupees. One hundred thosand only). In case of partial disablement, the amount of compensation shall be proportionate to the percentage of disablement as declared by a Civil Surgeon.

43.  Insurance cover shall be provided through a Pakistani company and Government shall help a party in getting this facility in Pakistan if so requested.

IX.   MEDICAL TREATMENT:

44.   If in the opinion of a doctor/first and specialist evacuation of a sick/injured porter from the mountain to a hospital in a district headquarters like Gilgit, Skardu or Chitral is necessary then the said party shall pay for his evacuation by a helicopter or other means. In case a L.O. feels that the porter is very sick and is not being evacuated, he shall ask the leader to arrange for his evacuation. If the leader disagrees with the advice of L.O. he shall giving him in writing the reasons for such disagreement. The said statement would also need to countersigned by the expedition’s doctor/first-aid specialist.

45.   A party is not responsible to pay for the evacuation and medical treatment of a sick/injured L.O. as the same shall be borne by the detailing/recommending authority.

46.  During sickness in the mountains or hospitalization, a party shall pay half of the daily wages to a porter till the date it leaves the district headquarters for Rawalpindi/Islamabad.

47. Medical facilities including surgical operations etc. are generally provided free of cost in Pakistan hospitals. Should some sickness/injuries to porters entail some expenditure, a party shall pay for the same. In case of death of a porter/cook or other hired person, the expedition would be responsible for the transportation of the dead body from the place of the casualty to the place of hiring.

VII.   ROYALTY:

48. Following are royalty rates for scaling peaks of various height in Pakistan: -

(These rates are subject to periodic revision). Additional fee will be charges if the number of party is for more than one peak the additional number is to pay for the other peak also.

Note: Expedition are required to deposit full amount of royalty with the nearest Embassy/Consulate/Tourism Division Government of Pakistan at the time of making an application for booking of a peak. The head of account for depositing the royalty is: -

“1391215-Fees, Fines and Forfeitures” for accounting of the receipt relating to royalty,/trekking fee realized from Mountaineering and Trekking.

49.  An Embassy/Consulate shall forward to the Tourism Division a copy of the royalty receipt issued to the expedition. Amount of royalty, number and date of receipt issued may clearly be mentioned on the covering letter.

50.    A party shall indicate in its application form its order of preference for attempting the peaks. In case the preference of a party is for the allotment of a lower peak and the party is allotted a higher peak out of its preference it shall deposit the balance of the royalty within two weeks of receipt of communication from Tourism Division. In case the balance amount is not deposited within the stipulated period the allotment shall automatically stand cancelled. The amount of royalty collected shall not be returned to the party whose allotment has been cancelled.

51.  In case the first preference of a party is for the allotment of a higher peak but it is allotted a lower peak out of its preference the balance of the royalty shall be refunded to it by the concerned Embassy/Consulate of Pakistan on receipt of a letter of authorization from the Tourism Division.

52.  It shall be binding on a party to accept allotment of a peak if it is one of those mentioned by it in its application form. In case of refusal to accept the allotment, the amount of royalty forfeited.

53.  If a party indicates its order of preference within a list of peaks submitted by it and all those peaks have already been allotted to other parties. It shall be asked to identify more peaks. In case of its inability to do so, the whole of its royalty shall be refunded to it.

54.   A foreign-cum-Pakistan party and a Pakistani-cum-foreign party shall deposit the full amount of royalty for the allotment of a peak. In case it qualifies for a discount of 50% on the royalty the balance of the amount shall be refunded to it accordingly.

Note:  A foreign expedition party shall be allowed to get Pakistani members only from any Pakistani Mountaineering Club registered with the Tourism Division. Similarly such a Pakistani Club shall be         allowed to organize a Pakistani-cum-Foreign expedition if it is registered with the Tourism Division. 

VII.   PHOTOGRAPHY

(i) Aerial Photography

55.  Aerial photography of mountain peaks enroute to Northern Areas and Chitral is allowed after notifying the pilot of an aircraft or the Liaison Officer.

(ii) Still Photography

56.    A party shall not photograph the following objects during its its stay in Pakistan:

*  Any Army, Navy and Air Force installations.

·        Any equipment of Armed Forces such as Ships/establishments, guns, tanks, vehicles, aircrafts and arms etc.

·        Any Pakistani Aerodromes or its connected buildings and installations.

·        Any tribal lady/ladies.

·        Any other notified prohibited area/place

 (iii) Making of Commercial Film including TV.

57.  Subject to above, a party attempting a peak, situated in closed zone (i.e. 10mile belt and 30 mile belt of Pakistan border with foreign countries) may take photographs/make films under the direct supervision of a L.O.

58.   For this purpose, a party shall identify one member of its team as the photographer for shooting of a film of academic interest. If, however, a party wants to include in the team some professional photographers for shooting of a professional films, the professional photographer(s) in that case shall be accompanied by an additional L.O. under the same Terms and Conditions as for the L.O. Under this arrangement, professional photographers shall not be allowed to break into units.

59.    Export of such films out of Pakistan shall be allowed only after the L.O. has certified that defence installations and prohibited areas/places were not photographed.

60.    A. L.O. shall inform a party of the objects which are allowed to be photographed/filmed. If he is convinced that key/defence installations are being photographed, he shall forbid the photographer from taking such photographs or making such films. If a photographer does not comply with his advice, the matter shall be reported to police who shall proceed against such photographer under official Secrets Act 1923.

61.   Still photographs, commercial films and films of academic interest taken/made in rest of Pakistan shall not be subject to these restriction except restrictions mentioned at Para 54 and 58.

62.    Permission to photography is subject to the condition that a party shall supply to the Government of Pakistan free of cost and freight one coy/print of film of academic interest/commercial films made and one set of photograph taken.

XII.   JOINT EXPEDITION PARTIES:

(a)  Foreign-cum-Pakistani party:

63.  A party assuming nature of a joint expedition, which would include Pakistanis as climbers, shall get a discount of 50% on the amount of royalty. In this case the number of Pakistani climbers shall not be less than half of the total number of foreign members in a party including its leader. In special cases the Tourism Division may relax the number of Pakistanis to one-third of foreigners.

64.   If, however, the said one-third member cannot be mustered then there shall be no collaboration between a Pakistani party and a foreign party.

65.  Particulars of Pakistani climbers, in five copies, shall be obtained on Performa at “Annexure-I” by a foreign party from any Pakistani Alpine Club, which shall ensure that experienced climbers are nominated for the purpose on all Pakistan basis. These particulars shall then be attached to an application form.

66.  Under these arrangements a leader shall be a foreigner while deputy leader shall be a Pakistani.

(b)  Pakistan-cum-Foreign Party:

67.   A Pakistani party, which may include in its expedition foreign national as members, shall pay 50% of the royalty chargeable for a peak proposed to be attempted. In this case the number of foreign climbers shall not exceed that of Pakistani climbers or be less then one-third of the total number of Pakistani. However, a party having a single foreigner will stand exempted from the operation of this Para.

68.  Particulars of all foreign climbers shall be obtained by a Pakistani party on proforma at Annexure-B and supplied in five copies, along with an application form at Annexure-A to Tourism Division at least 4 months in advance of their arrival.

69.   Under these arrangements a leader shall be Pakistani while a deputy leader may be a foreigner.

70.   A foreign-cum-Pakistani or a Pakistani-cum-foreign expedition party shall be accompanied by a L.O.

71.   A party consisting of Pakistani climbers only shall, however, be exempt from payment of royalty. It shall, however, deposit with Tourism Division particular of all the members, including the leader on Performa at Annexure-I. Pakistani expeditions need no L.O.’s.

72.   Foreigners and Pakistanis climbing peaks under these arrangements shall be subject to relevant provisions of these Terms and Conditions wherever applicable.

73.   Only tow joint expeditions will be allowed (on first-cum-first basis) every year which are to be recommended by a Club registered with Pakistan Sports Board/affiliated with the U.I.A.A.

XIII.   ACCIDENTS:

74.  In case of accident/death of a member of a party, the leader shall notify the L.O. who shall report the matter to the nearest police station and get in touch with Deputy Commissioner of the area for any assistance that may be felt necessary.

75.    If any assistance from the Pakistan Army is needed, the L.O. shall so inform the Deputy Commissioner who shall arrange such assistance.

76.    If helicopter is needed, FCNA/Local Administration would arrange for the same on payment basis. Mountaineering expedition will guarantee rescue operation fund to the tune of US$ 6000 or provide guarantee from their respective Diplomatic Mission in Pakistan or an undertaking from Government approved Tour Operators failing which they will be allowed to attempt peaks in Pakistan.

77.   In case of death of member, a L.O. shall obtain, necessary death certificate from local Deputy Commissioner before leaving the area.

78.   In case of accident/death of a low/high altitude porter, action shall be taken on the above lines. In addition, a L.O. shall obtain from the Civil Surgeon concerned a certificate of his/their disablement/death for insurance purposes.

79.   In case of injury/death of L.O. the leader shall inform the Deputy Commissioner of the area who, in turn, shall inform the army authorities/Tourism Division.

XIV.    FOREIGN EXCHANGE:

80.    A party shall invariably encash Foreign Exchange from an authorized bank/money changer. For this purpose a certificate about the amount of Foreign exchange surrendered shall be obtained from the said bank/authorized moneychanger.

81.    Exchange booths of banks authorized to deal in Foreign Exchange at the exit points are authorized to reconvert up to Rs.500/- per person out of the unspent balance of Pak. Rupees obtained by encashment of foreign currency .For reconversion of the amount exceeding the said limit an office of the State Bank of Pakistan shall be approached through a bank authorized to deal in foreign exchange.

82.   A party shall convert its foreign currency into Pak Rupees at Rawalpindi/Islamabad, which shall then be taken to Gilgit/Skardu and Chitral. A party may, however, deposit the surplus/reserve amount in a bank at the above-mentioned places before leaving for mountains. 

83. Encashment of Foreign Exchange from anybody other then a bank or an authorized moneychanger is an offence under the Foreign Exchange Regulation Act. 1947.

  XV.  OBSERVANCE OF SECURITY AND CONDITIONS FOR PUBLICATION OF MATERIAL:

84.   A party shall confine its activities to its objectives as declared in the application form.

85.   A party shall not indulge in any activity that might offend the religious sentiments and social or moral usage and customs of the local people.

86.     A party shall not at any stage operate in more than one area and scale more than one peak.

87.     Also a party shall not scale a peak by a route, which goes through another peak.

88.    A party shall not split into small groups while in the mountains. In cases of emergency a L.O. has the authority to allow splitting of a party.

89.    A party shall not deviate from the specified route except in an emergency and with the permission of a L.O.

90.     Maps etc. if applied for and issued to a party shall be returned to the Government of Pakistan through L.O. before an expedition’s departure from Pakistan. A nominal amount of non-refundable money may also need to be deposit with the Government for use of these maps.

91.    Duplicate copies of photographical data collected during mountain climbing etc. shall be handed over to L.O.

92.    Should a party be of mountaineering-cum-scientific of exclusively scientific nature, the leader shall submit to the Pakistan authorities concerned for inspection of all the data/specimens/collection etc.

93.    Export of all such collection without the prior permission of the Government of Pakistan is prohibited.

94.    A leader shall also provide a set of all such specimens to the Government of Pakistan.

95. Copies of research papers/documents prepared shall also be supplied in duplicate, to the Government of Pakistan.

XVI.    ENVIRONMENTAL CARE CODE:

96.  It is imperative to keep the mountains clean. Instructions contained in the subsequent paras on the subject shall be strictly observed.

97.    Every mountaineering party irrespective of its size shall contribute US$ 200 or equivalent in Pakistani currency for Environment Protection Fund. The head of Account for deposit this contribution is “Receipt of Tourism Division 130000-139000”. This could be deposited by expeditions after their arrival in Pakistan in the State Bank of Pakistan or in the authorized branch of National Bank of Pakistan.

98.  Mountaineering parties hall also deposit refundable amount of US$ 1000 or equivalent in Pakistani currency in the authorized bank in Pakistan. The would be subject to forfeiture in full or in part thereof in case the expedition or any of its members causes damage to environment.

99.   A party shall leave a camping site clean. On return, a L.O. shall furnish a certificate that this condition has been fully compiled with by a party.

100.    A party or its porters shall not damage the forest or animal wealth of the area. On return, a L.O. shall furnish a certificate that this condition has been fully compiled with by a party.

101.   In case it is established that a certain Liaison Officer gave false certificate, the matter would be brought to the notice of his detaining authority who would proceed against him/her under the laid down rules on the subject. In case of a Civilian Liaison Officer or guide his/her registration would be cancelled any he/she would be disqualified as a guide for a period of four years.

102. In case of breach of these rules (Para 1-101), a party or all the members of such party shall be disqualified for any further mountaineering expedition in Pakistan for a period of four years. In addition to this they may also be proceeded against under the relevant laws.

XVII.    MISCELLANEOUS:

103.  A party shall engage porters through local administration.

104.   A low altitude porter shall carry a maximum weight of 25 kilos. He shall cover a minimum distance of 10 kilometers and maximum distance of 13 kilometers per day with suitable stoppages of 5-10 minutes after every hour. If there are some traditional night halts on the way, which are short of the said 10-13 kilometers, then a porter may stay there for the night. He shall have to make up for the loss of mileage the next day.

105.     A high altitude porter shall carry maximum weight according to the following scale: -

a)                                        Height between 5001 to 6000 meters - 20 k.gs

b)                                        Height between 6001 to 7000 meters - 17 k.gs

c)                                        Height between 7001 to 8000 meters - 14 k.gs

d)                                        Beyond 8000 meters - 12 k.g

106.   While carrying this load beyond a base camp a porter shall make only one trip from one camp to another. This trip would be inclusive of going up and coming down. Leader of a party shall use his discretion in setting up of camps beyond the said base camp by taking into consideration the location of mountains, terrain and areas of avalanches.

107.     A porter shall sign an undertaking of good behaviour as per Annexure-J.  One copy of the said undertaking shall be deposited with a representative of local administration. Another copy shall be handed over to the leader. The third copy shall be provided to the porters.

108.     A party shall try to follow the date of arrival as fixed by the Government in order to avoid pressure on transport and accommodation.

109.     As soon as a party gets the permission letter, it shall immediately get in touch with the nearest PIA Office or an office of any other airline for reservation of seats and booking of equipment from Rawalpindi to Northern Area/Chitral by giving the following information :-

* Total weight of equipment to be flown.

111.   A party shall come prepared to stay for a period of 2-3 weeks in Rawalpindi and Northern Areas/Chitral, respectively, in case the weather suddenly turns bad.

112.  A party shall have to register itself with Foreigners Registration Officer in the Office of Senior Superintendent of Police at Rawalpindi before leaving for mountains. Similarly a party shall inform the said Foreign Registration Officer before leaving Rawalpindi/Islamabad on departure from Pakistan.

113.  To obviate language difficulty, a party coming from Non-English speaking country, shall invariably include in an expedition an English-speaking member.

114.  A party shall not serve forbidden items like pork etc. to L.O./Porters.

TERMS AND CONDITIONS FOR WINTER MOUNTAINEERING EXPEDITIONS VISTING PAKISTAN

A. LIAISON OFFICER:

The terms and conditions for the Liaison Officer would remain the same as provided under IV above except the following: -

(ii) Kit & Equipment.

The items of kit and equipment would remain the same for both low and high altitude porters as are mentioned in Annexure-E. The equipment shall be of the quality that is tested against a temperature of –35 C to –40 C.

(iii) Wages.

b) High altitude porter – double the normal summer wages + Rs.50/- per day in lieu of rations.

C.  MISCELLANEOUS:

ANNEXURE ‘A’

APPLICATION FORM FOR MOUNTAINEERING EXPEDITIONS

04.   Nature of expedition

 (Tick applicable)

 (i) Sports.

(ii) Sport-cum-scientific

(iii) Exclusively scientific

5. If sports and sports-cum-scientific, tick applicable: -

(i) Mountaineering

(ii) Mountaineering-cum-scientific

Note No. 1 – Explanatory notes, if any, may be added in the form of annexures.

6. If exclusively scientific, tick applicable: -

 1- Geological                       2- Geographica

 3- Zoological                       4- Botanical

 5- Medical                           6- Any other (specify)

7.  Particular about arrival/departure

(i) Approximate date of entry into Pakistan.

 (ii) Name of points of entry

 (iii) Approximate date of arrival at Rawalpindi/Islamabad.

 (iv) Approximate date of return to Rawalpindi/Islamabad from  mountains.

8. Total number; -

 i) Members including leader.

 ii) Reserve

 iii) Total.

 Note No.2: Attach particulars of each member including leader and reserves,  in Annexure’B’.

9.Transport/porters (required)

 i) Jeeps (………………………………………..)

                               Number

 ii) Trailer (……………………………………….)

                                Number

 iii) Animals (……………………………………..)

                                 Number

 iv) Low altitude porters (………………………..)

                                                  Number

 v) High altitude porters (………………………)

                                                   Number

 10.   Particulars of peak(s) to be climbed.

(a) List at least four peaks in order of preference.

(b) For identification attach:

(i)    Area map         (ii)           Route map (Please identify important places)

 Preference No. 1.

i)   Name of peak

ii)  Height

iii) Latitude

iv)  Longitude

v)    Distance from the Pak. Border.

vi)   Route to be adopted. (Identify important villages/places/face/Ridge through which the peak is to be attempted).

vii)   Location of base camp.

viii)   Is the peak virgin?     Yes/No

ix)     If no, enclose a resume of all the parties that have conquered it. Also identify the year and names of persons conquering it.

Note No.3 – Applicants asking for allotment of peaks in Karakoram Range may identify as an alternative choice one peak from the Hindu Kush Range.

 Preference No. 2 to 4.

 List items (i) to (ix) above in respect of each peak.

 11. Is it a foreign-cum-Pakistani expedition?      Yes/No.

12. If yes, indicate the following; -

i)      Total of Pakistani members including Deputy leader.

ii)     Reserve.

iii)   Total.

Note No.4. – Attach particular of each Pakistani member, including a Deputy leader and reserve, in Performa at Annexure. ‘I’

 13.  Is it a Pakistani-Pakistan-cum-foreign expedition?            Yes/No.

14.  If yes, indicate the following: -

 i)  Total of foreign members including Deputy leader

ii) Reserve.

iv)  Total.

Note No.5. – Attach particular of foreign members, including a Deputy leader and reserve, in proforma at Annexure. ‘B’

 15.  (a) Do you propose shooting of a film ?    Yes/No

(b) If yes, whether it is commercial film or a              Commercial

 film of academic interest                                 Academic interest

(a) Size of film………………………………………………

 (b) Approximate length of film…………………………

16. I hereby declare that the information given by me is true to the best of my knowledge. It further declare that I shall abide by the current terms and conditions, laid down by the Government of Pakistan for climbing peaks which I have read carefully.

1        Signature of the leader__________________

                                                2.   Name in Block letters ___________________

                                                3.   Date____________________________

Counter signature by

Embassy of Pakistan___________________________________

                                              (Place)

ANNEXURE-‘B’

PARTICULARS OF LEADER AND MEMBERS OF AN EXPEDITION PARTY

1-     Name of member/leader Mr/Mrs/Miss_____________________________________

2-     Nationality_______________________________________

3-     Residential address.________________________________

4-     Occupational address_______________________________

5-     Date of birth______________________________________

6-     Place of birth______________________________________

7-     Passport number___________________________________

8-     Date of issue of passport_____________________________

9-     Place of issue of passport_____________________________

10- Most recent dates of visit to Pakistan with places (for one year only)_____________________________________________

11- Duties to be performed during climb____________________

12- Tel (Off)_________________(Res)_____________________

13- Fax(Off)_________________(Res)______________________

14- E-Mail_____________________________________________

Note: The form must be filled in complete, those found incomplete will not be entertained.

ANNEXURE-‘C’

SCALE OF EQUIPMENT FOR LIAISON OFFICER

ANNEXURE-‘D’

SCALE OF EQUIPMENT FOR LOW ALTITUDE PORTERS

ANNEXURE-‘E’

SCALE OF EQUIPMENT/KIT PER HEAD FOR HIGH ALTITUDE PORTERS

 ANNEXURE-'F'

To

               The Secretary to the

               Government of Pakistan,

               Tourism Division, Islamabad.

Subject:   IMPORT/EXPORT OF MOUNTAINEERING/

                 TREKKING EQUIPMENT/MATERIAL BY..........................................

                                                                                                (Name of leader)

Leader of .....................................................................................................

                          (Name of party)

To.............................................................................................................

                          (Name of peak)

Dear Sir, 

              I propose to import the equipment/material/consumable stores as per list enclosed in respect of above mentioned expedition/trekking party. Cost/price has been indicated against each item. 

2.           I undertake that the equipment and non-consumable store etc, will be exported out of Pakistan on completion of the mission and that no part of it will be sold or otherwise disposed off in Pakistan failing which I shall pay custom duty and sales tax leviable thereon plus penalty, if any, as may be fixed by the Government. 

3.         I further undertake that consumable stores including medicines as imported by me will be used for the purpose for which they will be imported and will not be sold or otherwise disposed off in Pakistan. The Non-consumable portion will be re-exported out of Pakistan on completion of mission. No part of it shall be sold or otherwise disposed off in Pakistan except in accordance with para-27 of the terms and conditions, failing which I shall pay custom duty and sales tax if any, as fixed by the Government of Pakistan.                                                       

                                                                                                                            Yours truly,

Enclosures...................copies.

                    (No.)

                                                                                                                  ..............................

                                                                                                                    (Name of leader)

                                                                                                Passport No............................

                                                                                                              Dated........................

 No.

Government of Pakistan

TOURISM DIVISION

Islamabad, the.............201

 A copy is also forwarded to the Leader/Deputy Leader of the party/Clearing forwarding agent.

ANNEXURE-‘G’

SCALE OF RATIONS PER HEAD FOR LOW ALTITUDE PORTERS:

ANNEXURE-‘H’

SCALE OF RATIONS PER HEAD FOR HIGH ALTITUDE PORTERS:

ANNEXURE-‘I’

PARTICULARS OF PAKISTANI LEADER/DEPUTY LEADER AND MEMBERS OF A PARTY:

ANNEXURE-‘J’

UNDERTAKING BY PORTERS

 I, Mr. ________________________S/o ________________________________

 (i)                  That I shall abide the Terms and Conditions for grant of permission to the mountaineering expedition……………..parties which have been explained to me and I have understand them clearly.

(ii)                That I shall work on the basis of daily wages for Rs.________ for a specified period with the party led by Mr_______________________________________ in accordance with the said terms and conditions.

(iii)               That I shall not desert the party nor shall I insist on increase in wages during a march.

(iv)              That I shall serve the party diligently and faithfully during the period of my contract.

(v)                That if I do anything in violation of this contract or in any violation of the terms and conditions, referred to in para (i) above, I shall make myself liable for any other action, which may be taken against me under the relevant laws by a local administration.

                                                                                                signature/Thumb Impression    

in presence of

(1) Rep. of  local admn.            Name____________________________

ANNEXURE-‘K’

1- Details of Applicant/Organization:

a) Local Applicant:

i)     Name of applicant/organization _________________________________

ii)    National Identity Card No of the applicant ______________________

iii)    Address ______________________________________________

iv)   Postal Address______________Ph No. ________________________

v)   Name and address of sponsoring/forwarding Ministry/Division/Organization/Department______________

b) Foreign Applicant:

i)    Name of principal applicant/organization __________________________________

ii)   Address of organization in Pakistan (if exists)______________________________

iii)  Name and address of their authorized agent/branch in Pakistan_______________________________________________________

iv)   Address of organization in parent country________________________ 

2. Purpose for which lnmarsat communication facilities are required:

 __________________________________________________________

__________________________________________________________

3.  No of lnmarsat communication facilities to be used:

 Fixed_________________Mobile________________

4.     Location of terminal to be installed ______________________________

 5.   Date of commencement of service and period for which licence is required:

 6.    Equipment’s detail:

i)   Make/type of equipment__________________________________________

ii)  Manufacturer’s name  ___________________________________________

iii)  Model of equipment____________________________________________

iv)  Serial number of equipment_______________________________________

v)   Dimension of equipment__________________________________________

vi)    Weight of equipment_____________________________________________

vii)   Frequency range:   TX ______________________RX _________________

viii)  Description of power supply_______________________________________

ix)   Description of Antenna:

i)   0n main identification:__________________________________________

ii)  On 2^nd identification if to be used: _________________________________

 (i)   __________________________________

(ii)     __________________________________

DECLARATION

FOR OFFICIAL USE ONLY

a)      Application fee

b)      Registration fee

c)      Annual licence fee per terminal

d)      Licence fee